OUTHOLMPrivacy policy
This policy explains which personal data the game Outholm and the website outholm.net process, why, and what rights you have. Outholm is a hobby project of one developer; we collect as little as the game needs to work.
1. Who is responsible
The controller of your personal data is Daniel Kacíř, Czech Republic (the developer of Outholm). Contact for anything about your data: info@outholm.net.
2. What we process and why
| Data | Purpose | Legal basis (GDPR) |
|---|---|---|
| Epic account data – your Epic account ID and display name, provided by Epic Games when you sign in with Epic | signing you in, binding your pilot to your account so nobody else can play it, showing your name to other players | performance of the contract – providing the game (Art. 6(1)(b)) |
| Epic friends list – which of your Epic friends play Outholm and where | showing your friends in the game and joining them; read from Epic while you play, not stored by us | performance of the contract (Art. 6(1)(b)) |
| Game data – your pilot's name, colour, ship, cargo, credits, position, contracts and statistics | running the shared world; stored on the game server | performance of the contract (Art. 6(1)(b)) |
| Connection data – your IP address and network data needed to connect to the server (through Epic's online services and their relays) | connecting you to the game; used only while connected, we do not keep a record of players' IP addresses | performance of the contract (Art. 6(1)(b)) |
| Server log – technical events of the game server (start, stop, number of players online, errors), which can include pilot names | keeping the server running, finding faults, security | legitimate interest (Art. 6(1)(f)) |
| Bug reports – when you press F8 the game saves a report on your own computer (a screenshot, your description, the game state and the game log) | fixing bugs – the report reaches us only if you decide to send it to us | consent – you choose to send it (Art. 6(1)(a)); legitimate interest in fixing the game (Art. 6(1)(f)) |
| E-mails you send us | answering you | legitimate interest (Art. 6(1)(f)) |
We do not use the data for advertising, we do not profile you, we do not sell or rent it, and the game contains no analytics or tracking.
3. How long we keep it
- Game data and the link to your Epic account: as long as the game world exists, or until you ask us to delete your pilot.
- Server log: overwritten automatically (the log is rotated when it grows; older entries disappear).
- Bug reports you sent: until the bug is resolved, at most 12 months.
- E-mails: as long as needed to deal with your request, at most 2 years.
4. Who else processes data
- Epic Games – sign-in, friends and online connectivity (Epic Online Services). Epic processes your data as an independent controller under the Epic Games Privacy Policy.
- itch.io – the game is downloaded from itch.io, and any donation is paid through itch.io; see the itch.io privacy policy. We only receive what itch.io shares with developers about downloads and payments.
- Cloudflare – hosts this website and processes the visitor's IP address to deliver it and protect it from attacks; see the Cloudflare privacy policy.
The game server runs in the Czech Republic (EU). Epic Games, itch.io and Cloudflare may process data outside the EU under their own safeguards (e.g. EU standard contractual clauses or the EU–US Data Privacy Framework).
5. This website
outholm.net sets no cookies, has no analytics and loads nothing from third parties (no external fonts, scripts or embeds). Only the hosting provider (Cloudflare) processes technical data such as IP addresses to deliver the pages.
6. Your rights
You have the right to access your data, have it corrected or deleted, restrict or object to its processing, receive it in a portable format, and withdraw consent at any time. Write to info@outholm.net – please include your pilot name so we can find your data. You can also lodge a complaint with a supervisory authority; in the Czech Republic it is the Office for Personal Data Protection (Úřad pro ochranu osobních údajů), Pplk. Sochora 27, 170 00 Praha 7.
7. Children
Outholm is not aimed at children under 13. Signing in requires an Epic account, which follows Epic's own age rules and parental controls.
8. Changes
When the game starts processing data differently, we update this page and its date. Important changes will also be announced on the game's itch.io page.